Executive Assistant to Sporting Director (PT, maternity cover)

Location: Woking, GB

Location: Woking 

Job Type: Fixed Term Contract  

Contract Duration: 12 months

Work Pattern: 3 days per week

Ours is a story of ingenuity and relentless technical development. Of grit, and heroism, and human endeavour. Of knowing and believing that we’re only at our best when we’re at our bravest. Of moving fearlessly forward. Always.

So, we’re taking the pursuit of better seriously. We have huge plans for our future. We’re making incredible things happen.

We're looking for an experienced EA to support the Racing Sporting Director for a 12 month period. It is a 3 day/week opportunity but you will need to be flexible and on call out of work hours to support and deal with any circumstances that may arise.

Day to day, you'll be ensuring that the Sporting Director’s life runs as smoothly and efficiently as possible, therefore, enabling him to focus on his responsibilities in the knowledge that all logistics and arrangements have been taken care of.

A large part of this role will be coordinating and implementing multiple national and international travel schedules, including flights, chauffeur bookings and arranging visas. You’ll also be managing diaries and correspondence, reconciling expenses, and liaising with any guests and enquiries that come through for your team. Internal relationships are as important in this role and you’ll be running a helpful and approachable office.

Being organised goes without saying. It’s why you’re great at what you do! You’ll need to be confident using MS Office, and you’ll also need to be digitally savvy. You have a proactive, can-do attitude and are always looking to improve processes and resolve problems if they arise.
This will be a full-on role, but you love it when things are busy. There's a complicated schedule to manage, as well as assisting the Racing CEO's EA when required.

You’ll have previous experience as a EA/PA to a senior executive, and have a customer-focused mindset. A demanding and high priority task list doesn’t faze you and you’re comfortable liaising with people at all levels.